Why do regulations treat email differently from messaging apps?

Still have a question, spotted an error, or have a better explanation or a source we should cite?

Because email is an open protocol and messaging apps are closed platforms. That distinction changes what governments can actually regulate.

Email runs on open standards (SMTP, IMAP, POP3) that anyone can implement. You can send from Gmail to Fastmail to a custom server running in someone's basement. No single company controls the rails. That makes email easier for regulators to write universal rules for. Laws like CAN-SPAM (US), GDPR (EU), and CASL (Canada) can apply to everyone sending email because the protocol itself is neutral. The government doesn't have to negotiate with a single gatekeeper to enforce the rules.

Messaging apps are the opposite. WhatsApp, iMessage, Telegram, Signal, they're all closed systems. Each one has its own APIs, its own terms of service, its own moderation policies. A government can't just write "all messaging apps must do X" the way it can for email. It has to go platform by platform. And the platforms themselves decide what's allowed. Want to send a marketing message on WhatsApp? You need WhatsApp's permission, not just the recipient's. That's why regulations focus on the platform's behavior (content moderation, data handling) rather than the sender's behavior (which is what email laws do).

The EU is trying to change this. The Digital Markets Act (DMA) forces large messaging platforms to support interoperability, meaning they have to let users on different apps message each other. The goal is to make messaging more like email, where the protocol is shared and no one company owns the network. But we're years away from that being real. Right now, email is still the only widely used communication channel where the rules apply universally and no platform can block you from sending (as long as you follow the law and maintain your sender reputation).

For senders, this matters because email gives you more control. You own your list, you pick your ESP, you can switch providers without losing access to your audience. With messaging apps, you're renting space on someone else's platform. They can change the rules, raise prices, or shut you down entirely. That's not a knock on messaging apps (they're great for real-time communication), it's just a structural difference worth understanding when you're building a long-term communication strategy.

Contributors

Who worked on this answer

Every name links to their profile. Every company links to their site. Real people, real accountability.

Ask an AI · tailored to your setup

Get Strategic Advice

I read this on the Email Almanac about why email and messaging apps are regulated differently: "Email runs on open standards (SMTP, IMAP) that anyone can implement. Messaging apps are closed platforms. That changes what governments can regulate. Email laws like CAN-SPAM and GDPR apply universally. Messaging app rules are platform-by-platform." Help me understand what this means for MY email strategy: 1. Does this open/closed distinction affect my sending options or costs? 2. What regulatory compliance do I actually need to worry about for email? 3. Should I use messaging apps for certain types of communication instead of email? 4. What are the long-term risks of relying on closed messaging platforms vs. email? --- My details (the more you share, the better the advice): - Email platform/ESP: e.g. Mailchimp, SendGrid, Postmark, custom SMTP - Geographic focus: where your audience is located - Industry: e.g. ecommerce, SaaS, media, nonprofit - Sending volume: e.g. 5,000/month or 500/day - Communication goals: marketing campaigns, transactional alerts, community updates - Current challenges: what prompted this question

Edit the yellow boxes, then send to the AI of your choice.